Overview
Grand Boulevard Prevention Services, Inc. (GBPS), the legal applicant and fiscal agent for the Washington Park Community Partners Coalition, seeks a detail-oriented, reliable Administrative Assistant for the CARA Grant and Drug-Free Communities (DFC) Program.
Work closely with the Program Director and Program Coordinator to support communications, coalition operations, digital platforms, and activities that prevent and reduce youth substance use.
Administrative & operations support
Assist the Program Director and Program Coordinator with daily administrative and technical operations. Prepare agendas, clipboards, sign-in sheets, and data packets for coalition meetings and recruitment drives.
Organize files, program documents, and administrative tracking materials. Order and track project consumables, printing, and office supplies.
Digital platforms & communications
Maintain and update the WPCPC website. Draft and distribute coalition emails, updates, and newsletters for stakeholders and community partners.
Manage youth membership communication channels and support engagement and outreach. Coordinate distribution of educational flyers and promotional materials.
Programmatic & data assistance
Assist with program reports, community assessment data, and surveys. Support communication and scheduling for coalition teams, youth advocates, and community partners.
Track activity deadlines and maintain accurate attendance and project logs.
Drug-Free Communities program support
Manage assigned task lists, event logistics, and tracking for youth and parent initiatives. Maintain stakeholder and coalition member rosters across DFC activities.
Qualifications & skills
Prior administrative, clerical, or secretarial experience, preferably in nonprofit, community health, or substance use prevention work.
Proficiency with website management tools or CMS, email distribution platforms, Microsoft Word, Excel and PowerPoint, and Google Workspace.
Strong verbal and written communication and professional interaction with youth, community members, and partner organizations.
Excellent organization, time management, attention to detail, and accuracy. Commitment to prevention, youth development, and substance use disorder awareness.
Schedule
Part-time / contractual. The CARA allocation covers 240 hours over 12 months. A weekly schedule and DFC hours were not supplied.
Compensation & funding
$20.00 per hour. CARA Grant: $4,800 for 240 hours over 12 months. DFC Program allocation: $8,000. Total allocated compensation budget: $12,800.
The DFC hours and funding period require confirmation; the allocation is presented separately from the hourly rate.
Application instructions
Email info@gbpreventionservices.org and bookkeeping@gbpreventionservices.org to apply for the WPCPC Administrative Assistant position.