Overview
Support the Executive Director, program teams, and coalition with communications, scheduling, administration, records, and reporting. The homepage and linked detail page contain different duties and contacts; both are represented below for review.
Responsibilities from the homepage
Handle calls, mail, email, and project progress updates. Support media posting, Zoom facilitation, flyers, and meeting schedules.
Help the Executive Director report program locations, events, and participant numbers. Compile weekly and monthly service documentation. Keep the events calendar and update community partners about activities.
Track delegated tasks, deadlines, coalition objectives, and database information. Secure attendance sheets, surveys, and program records. Collect implementation data needed for reporting and outcome measurement.
Help use time efficiently, allowing decision and desk time. For Project Director/Manager meetings, prepare agendas and attendance sheets, arrange facilities, record action minutes, and maintain confidentiality.
Additional duties on the linked detail page
Support project administration and coordination. Update schedules for reports, invoices, events, and meetings. Help keep monthly coalition meetings on schedule and establish weekly Zoom meetings for all programs, with reports when needed.
Review correspondence and reports as needed. Train in DFC and Comet reporting tools for GBC reporting obligations. Help programs report attendance, volunteer activities, and coalition activities.
Handle email and web inquiries within capacity and prepare supporting materials for callbacks. Assist bookkeeping, review and submit monthly purchase orders and staff/contractor timesheets, file receipts and forward them to the accountant, and develop bill-payment calendars with the accountant.
Maintain monthly program files. Support HR recordkeeping for résumés, employment applications, W-9/contractor 1099 records, identification, background checks, and mandated reporter documentation. The linked page says this role reports to the Program Coordinator.
Qualifications
Strong communication and teamwork skills, familiarity with Zoom, and skills in data entry, Excel, Word, and email. The linked detail page also calls for prior organizational skills and attendance at funder training and staff meetings.
Schedule
The homepage states 20 hours per week, 1:00–6:00 p.m., four days per week, with possible full-time work after January 1st. No year is given. Confirm the schedule and any potential change directly with GBPS.
Application instructions
The homepage lists bookkeeping@gbpreventionservices.org. The older linked detail page directs applications to info@gbpreventionservices.org. Confirm the correct contact before sending your application.
Compensation
Compensation was not supplied. Please confirm with the listed contact.